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Rahal Hair Transplant / LivingWell Properties

Property Management Administrative Assistant

Ottawa, Ontario•Full-time
CA$24.60 - CA$26.70 hourly
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About the Job
LivingWell Properties is seeking a reliable, organized and professional Property Management Administrative Assistant to support the day-to-day operations of our residential and commercial properties.

This role is ideal for someone who is proactive, detail-oriented and comfortable communicating with tenants, contractors and service providers. We are looking for someone dependable who can become a key support person in the daily management of our properties.

Job Type: Full-time (37.5 hours a week, Monday to Friday)
Location: 2081 Merivale Road, Ottawa, ON

Responsibilities:
  • Communicate with residential and commercial tenants by phone and email.
  • Respond to tenant inquiries and maintenance requests.
  • Coordinate repairs, service calls, inspections and contractor access.
  • Follow up on outstanding maintenance items and tenant requests.
  • Prepare notices, letters and general tenant correspondence.
  • Assist with leasing inquiries, applications, showings and lease documentation.
  • Maintain tenant, property and contractor records.
  • Enter and update information in property management software.
  • Assist with rent follow-up, invoices and general administrative tasks.
  • Schedule appointments and maintain calendars and follow-up lists.
  • Assist management with day-to-day property operations and special projects.

Qualifications:
  • Previous administrative experience required.
  • Property management or real estate experience is an asset.
  • Experience with Yardi is a strong asset.
  • Strong computer skills, including Microsoft Office and email.
  • Excellent written and verbal communication skills.
  • Strong organization and attention to detail.
  • Ability to manage multiple priorities and meet deadlines.
  • Professional and confident when dealing with tenants and contractors.
  • Ability to work independently and take initiative.
  • Valid driver’s licence and access to a vehicle are required.

To Apply: Please submit your resume and a brief description of your relevant experience.

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